Begin with your role in the building.

Keep the asset and the obligations in the same review.

For an owner, the policy discussion begins with the property schedule and the entity that owns each building. Leases and loan documents then show which insurance obligations need to be reconciled with that schedule.

• Identify ownership entities and any recent acquisitions or disposals.
• Reconcile the statement of values with completed improvements.
• Separate building income from tenants’ own business exposures.
• Bring the insurance provisions from current leases and financing documents.

Make the boundary of the management role explicit.

A manager coordinates building operations without necessarily owning the insured asset. The management agreement helps distinguish the owner’s property program from the manager’s own service, fund-handling, and operational exposures.

• Identify who arranges each policy and who receives notices.
• Review vendor insurance requirements and responsibility for collecting evidence.
• Flag management-error and client-fund exposures for separate discussion.
• Record changes in occupancy, maintenance projects, and property responsibilities.